A candidate profile is somebody’s name, history and contact details, assembled by you and sent to a third party. Email is a poor container for that: attachments get forwarded past the people you chose, sit in inboxes long after the role is filled, and give you no way to withdraw a profile when a candidate asks you to. A private link changes the shape of the problem. The profile lives at an address that can’t be guessed and is never indexed by search engines, you can put a password in front of it, and you can set the date it stops opening — so the material has a lifespan that matches the search rather than the inbox it landed in.
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Build the profile as a page — an HTML export from your ATS or CV builder, a formatted summary you wrote, or a small zipped bundle if you’re presenting a shortlist with a contents page and a page per candidate. Upload it and you get a link ending in 32 random characters, carrying a no-index tag. There’s no public directory of pages anywhere on the site, so the only way to the profile is the address you send.
The hiring manager clicks and reads it in their browser. No account with your ATS, no PDF download, no “can you resend it, I can’t find the email” a week later. Because it opens as a page rather than a file, the formatting you built is the formatting they see, on a laptop or a phone, without the layout drift that turns a careful two-page CV into three ragged ones on someone else’s machine.
Then set the boundaries the situation calls for. Add a password when a profile is going outside your own client contact. Set an expiry so it stops opening when the shortlist closes — the cleanest answer to “please remove my details once the process is over”, because the link simply stops working rather than depending on anyone deleting an attachment. Replace the file if the candidate updates something, and the same link stays current.
Publish the profile as a page and send the link. The hiring manager opens it in their browser with nothing to download, and you keep control of the document afterwards — you can add a password, set the date it stops opening, and update the contents without sending a second version. An emailed attachment gives you none of those once it has left.
No. Every page is no-index by default and sits at a 32-character random address, and there’s no public listing of pages anywhere on the site. Indexing is only ever possible if an account holder explicitly switches a specific page to searchable — a deliberate action you would have no reason to take here, and one that’s off unless you take it.
Set the page to expire, or delete it, and the link stops opening for everyone holding it. That’s a meaningfully different position from having emailed a document, where withdrawal depends on every recipient deleting their copy. It isn’t a compliance product and we’d avoid dressing it up as one — but the practical ability to revoke access to a profile you sent is the reason to send a link rather than a file.
Yes — build a small set of pages with a contents page in front, zip the folder, and upload the bundle. The entry page is detected automatically and the links between candidates keep working, so the hiring manager gets one address for the whole shortlist. If you’d rather they only see one person at a time, publish each profile as its own page instead.
No. They click and read. That matters more than it sounds for a busy hiring manager reviewing profiles between meetings — a sign-in wall is where a review gets postponed, and a postponed review is how a good candidate goes cold while your client is deciding.
On paid plans the page is unbranded, and Studio adds serving from your own domain — so the address, and the page the client lands on, read as your agency’s rather than a tool you happen to use. For work that is fundamentally about presenting a candidate well, that consistency is worth having.
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